Reimbursement standards

HOME > B2B Travel Mart > Reimbursement standards

Reimbursement Eligibility and Scope

  • Eligible participants for reimbursement: Overseas buyers (Participants approved and selected by the secretariat)
  • Reimbursement: Economy round-trip ticket, airport limousine round-trip ticket cost
    • Taxi fare is not subject to reimbursement.
    • *Please note that the commission fee occurring when receiving fare is on your cost.

Reimbursement Conditions (Subject to change)

  • Rate of Reimbursement
  • Kindly check the table below for details on reimbursement of the airfare
  • Rate of reimbursement is determined based on the number of meetings you participated in during the Travel Mart event period. Out of a maximum of 27 meetings.
    • 25 or more: 100% reimbursed
    • 17 ~ 24 : 60% reimbursed
    • Less than 17 meetings : 0% (No reimbursement is provided.)

  • Reimbursement Policy
    • STO will only reimburse the airfare ONLY for the ‘Economy Class round-trip ticket’ * Please note that the upgraded-seats are also on your cost
    • The maximum amount reimbursed for airfare will be based on the average economy class fare to major cities in each country.
    • Reimbursement will be provided only based on the airfare from the country or region submitted during pre-registration. * (e.g. If entering the host country after visiting another country for a separate meeting, the reimbursement will be capped at the airfare from the buyer's registered country.)
    • Since cash payments cannot be verified, a receipt issued after card payment must be submitted. The receipt should clearly indicate the payment date, item, and payment method, etc. In the case of a no-show due to personal reasons, no reimbursement will be provided. All related expenses must be borne by the participant.

Documents Required for Reimbursement

※ The submission documents, along with the required forms, will be provided separately after the consultation count aggregation.
  • 1. Personal information use consent form
  • 2. Identity card (passport)
  • 3. Account information
    • Personal Information
      • Name
      • Passport Number
      • Address
    • Account Information
      • Bank Name
      • SWIFT / BIC / ABA / IBAN Code
      • Bank Address (Branch Name)
      • Account Holder
      • Account Number
  • 4. Receipt (Receipt generated after card payment, proof of cash payment is not possible)
  • *When reimbursing to a corporate account, a contract related to airline tickets (consent form and airline ticket invoice) is required instead of personal information.
  • 5. If you wish to request reimbursement in the local currency instead of USD, please contact the organizing committee separately.
  • *Please reply to the transfer confirmation once sent. Failure to doo so may limit your future participation in SITM.