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: SITM2025 : Fri, 4 April, 2:41 PM

[SITM2025] Notice of Reimbursement

Reimbursement Notice


Airline Ticket Reimbursement Standards

Reimbursement support target and scope

- Support target: Overseas buyers (Offline Participants)

*Participants approved and selected by the secretariat

- Scope of support: Economy round-trip ticket, airport limousine round-trip ticket cost

 

Reimbursement Conditions *Subject to change

- Out of a maximum of 27 meetings based on participation during the event period: 

- 100% reimbursement : 25 meetings or more out of the maximum 28 meetings is fulfilled during event period.

- 60% reimbursement : less than 25 or more than 17 meetings are recorded.

- 0% reimbursement : If you have recorded fewer than 16 meetings.


Reimbursement Regulation

*The standard for providing reimbursement is ‘based on economy round-trip ticket’, and if you personally upgrade your seat, the secretariat will only provide reimbursement for ‘economy round-trip ticket price’.

*The upper limit of the reimbursement standard will be the average airfare of the economy class by main cities of each country.

* In the case of air tickets, only the amount of money will be reimbursed based on the submitted  departure country and region when you pre-registered. (ex. When entering the country after an overseas meeting in another country, the buyer's country is the upper limit) 

*As proof of cash payment is not possible, you must submit a receipt (which specifies payment date, item, payment method, etc.) generated after card payment.

*In case of no-show due to personal reasons, no reimbursement will be provided (at your own expense).

*For transportation, only round-trip cost between Incheon Airport Terminal 1&2 and COEX Gangnam (Stop near the River, Aloft Hotel where buyers will stay) shall be reimbursed up to KRW 34,000 (KRW 17,000 for one way). 

Taking other transportation or getting off at another destination is allowed, however, the amount of reimbursement for all transportation will be unified to KRW 34,000.


Documents Required for Reimbursement

1. Agreements on the Reimbursement Regulation 

2. Identity card (Passport)

3. E-ticket

4. Receipt (Receipt generated after card payment, proof of cash payment is not possible)

5. Name of Recipient or Company name

6. Address of Recipient of Company address

7. SWIFT/BIC Code


* If you can not find your country on the list, please contact to our Secretariat.  

* Reimbursement will be only operated up to the upper limit criteria above.

* If the airfare receipt submitted is lower than the reimbursable amount, only the actual amount shown on the receipt will be reimbursed.

* If you submit a receipt less than the upper limit, we will only reimburse the amount used.

* If you use another airport except the above, upper limit criteria of the nearest airport will be applied according to the airport you use.

*Participants need to get an air ticket and update their itinerary on 'My Page' at least a month ago. 

*The cost of round-trip airfare and airport limousine will be reimbursed via bank transfer (in USD) on July 31th (Thu), after verifying all required documents.

Taking other transportation or getting off at another destination is allowed, however, the amount of reimbursement for all transportation will be unified to KRW 34,000.


*Please make sure to prove your flight ticket receipt in USD 

*Please note that Reimbursement will be provided in cash at the event site unconditionally, and the Secretariat is not responsible for failure to receive it for personal reason.



Contact *Mon-Fri 10:00-18:00(KST)

Email: 2025sitm@gmail.com  l  Tel : +82-2-6731-2155 (ENG)  l  WhatsApp : Hannah JEONG (+82-10-2549-1017)

                                                              +82-2-6731-2104 (JPN)  l   Line : 2024sitm

                                                                       +82-2-6731-2153 (CHN)  l   WeChat : xeen_sl

 
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